Saba to Cornerstone Migration & LMS Data Migration
The full record, intact, on Cornerstone
Years of learner records, completions, certifications, and compliance history. All of it lands on Cornerstone, so the auditor gets the same record they had before, on the same day they ask. An audit-ready organization can’t start from scratch, and with a migration handled right, it doesn’t have to. Saba’s end-of-life and SumTotal’s renewal pressure make the timing real, but the history travels with you.
Workday feeds your org chart. SAP manages payroll-adjacent compliance. The rest of your stack keeps working the day after cutover, and learners mid-stream keep their progress right where they left it. We validate row by row throughout, so discrepancies surface where they’re cheap to fix, not on cutover night.
What GroveDeck Logic does on a migration
Your people are on Cornerstone in weeks, not months, and they don’t lose a day of progress getting there. The GroveDeck Logic system builds the pieces in parallel where a manual migration works through them one task at a time: system configuration, org structure, permissions, groups, learning assignments, curricula, custom email notifications, reporting templates. A Certified Cornerstone Expert reviews every decision and owns the go/no-go, backed by more than ten years on Cornerstone.
What’s included
Saba, SumTotal, and other LMS
Training records, completions, certifications, content. Absorb LMS, Docebo, or a homegrown system: if it has data, we can scope it.
Integration rewiring
Workday, SAP, ADP and the rest of your stack: your data feeds keep flowing, mapped before cutover and confirmed live after. Learners mid-stream keep their progress.
Post-go-live stabilization
Your team never hears about a broken edge case from a learner first. We stay in your system through week ten, fixing what surfaces after go-live. You’ll work with the same experts who ran the migration, not a new queue.
You keep your history, your certifications, your compliance record. We take the build.
The migration timeline
Discovery and field mapping come first: the gap list is built and every field matched to its Cornerstone equivalent before any data moves. Data then loads into a staging environment for validation passes until the gap count is zero, so the record your auditor sees after cutover matches the one they saw before. Cutover runs off-hours with Certified Cornerstone Experts present, going live only on a clean go/no-go. Logic doesn’t stop at go-live. It monitors your system around the clock through stabilization and catches what only surfaces once learners are in the system.
Three ways organizations handle a migration
| GroveDeck | Big consultancy | Internal team only | |
|---|---|---|---|
| Cornerstone depth | All we do | One of dozens of LMS projects | Depends on who you have |
| Validation approach | Row-by-row, Logic-automated, throughout | Spot check + final reconciliation | Manual, usually at the end |
| Integration ownership | We map and validate Workday, SAP, others | Separate workstream, often separate SOW | Coordination overhead + internal politics |
| Post-go-live | Logic monitoring around the clock through week ten | Closes at go-live. What comes after isn’t their problem. | Back to the day job |
| Contract | Fixed-scope project. Month to month after stabilization. | Minimum scope, no extras. Issues surface after handoff. | No external spend, but typically the longest path to go-live. |
| Who’s accountable | The Certified Expert who signed off | An account manager and a ticket queue | Whoever ran the migration, on top of the day job |
Questions we hear most
Saba EOL: what’s actually at risk if we wait?
A five-business-day written assessment scopes the work before anything moves. The earlier we start, the more validation time we have, and the window to export Saba data cleanly narrows as the software degrades.
Will we lose learner history or completion records?
Your people keep every completion and certification they earned. Each training record is mapped before a single row moves, and source-data gaps surface during discovery, where there’s still time to address them cleanly.
How do you handle Workday and SAP during cutover?
Workday’s org structure feeds Cornerstone’s user data, so any break shows up immediately in enrollment and reporting. We test in staging and validate again post-cutover, and Logic monitors the sync during stabilization.
What happens to our SCORM content?
SCORM packages move with the migration. We verify they launch, track, and report correctly before go-live, and flag anything already broken in Saba so you can fix or retire it.
How long does a migration actually take?
The build is weeks, not months. Discovery and field mapping come first, then staging validation, then cutover, then ten weeks of stabilization. The exact timeline depends on source system complexity and how clean the data is coming out. A five-business-day assessment gives you a real number before anything starts.
What if our source data is messy or incomplete?
Most source systems have gaps: duplicate records, incomplete completion histories, certifications without expiry dates. We surface those during discovery, before a single row moves. Anything unfixable gets flagged and scoped: you decide whether to clean it, exclude it, or carry it as-is. No surprises at cutover.
What we also do
The migration gets you on Cornerstone. Managed administration keeps it running and improving from there, with config, permissions, and reporting handled. Content development builds the courses when you’re ready, shipping in weeks, not months.
We see it through, not just to go-live.
Your people stay on Cornerstone with the same experts who moved them there, so knowledge lives in the platform, not in one person’s head. Month to month after stabilization, and the platform keeps getting sharper with every release. Your call on the pace.